Welcome to the Neighborfest Host Playbook Center
Hosting a world class block party can be a lot of fun, as long as you have tools and resources. That’s why the Neighborhood Empowerment Network created the Neighborfest Host Playbook.
The Playbook offers end to end support to the chairs of the Host committee, and their team members, for organizing, planning, producing and improving their event.
Two of the most important assets are:
The following is a breakdown by section of the key components that have been created to ensure your success. Download your copy of the Playbook and follow along.
Section 1: Get Started
Great events start with great leadership and teamwork. The Get Started section offers detailed guidance for:
Tip: Consider using the host committee candidate worksheet for finding the right team members as well as the sample email invitation for the first meeting.
Section 2: Get a Plan
Great events start with great plans. This section offers the Chairs a quite of resources to ensure that at the end of their first Host Committee meeting they will have a detailed plan to follow for producing a fun, safe and inclusive event. Resources include:
TIP: There are a lot of moving parts to organizing a Block Party. Take your time during the planning portion of the meeting and try and identify and capture all of the essential details generated.
Section 3: Get to Work
The best part of creating a great event plan is implementing it! This section provides guidance for each event team to follow and includes:
Strategies for team leads to:
In addition, there is unique guidance of the following teams:
TIP: Each Team Guidance has valuable forms, flyers and worksheets to use for defining and achieving their goals.
Section 4: Get Ready
After weeks of planning, its almost time to close the street and start the fun. Schedule this meeting roughly three days before the event to review all of the event’s objectives and make sure all of the bases are covered. At the meeting, Chairs will use the included agenda to:
TIP: This is your final opportunity to make sure that all of the needs of the event are locked down and ready to go. With a few days to go before the event, you’ll have time to fill any gaps and avoid any “fire drills” the morning of the Block Party.
Section 5: Get the Party Started
It’s the big day and time to assemble the team for one last huddle before the party gets started. Use the agenda included in this section (Page 40) to make sure you get everyone on the same page. Be sure to cover:
TIP: Be sure to focus on SAFETY. Great block parties are safe block parties, remind everyone the team to monitor the event carefully and to be vigilant about traffic safety and monitoring the activities.
Section 6: Get Better & Prepared
No matter how well organized and implemented an event plan is, there is always room for improvement. This meeting not only lets you capture any lessons learned for making you next block party better but also ways to repurpose the skills, relationships and resources you secured by hosting your event.
TIP: Data shows that hosting block parties is an easy fun way to build safer more connected communities. Hosting this meeting could save lives one day… maybe even yours!
There are so many valuable resources in this Playbook that we had to create an appendix to hold them all. Be sure to check out: